To communicate effectively is both a skill and an art. It is a skill because you need to learn its nuances and it is an art because it sometimes requires a touch of genius to make it work effectively. Imagine it was one of those slack days in the office. No operational problems to stress you out, shipments are on time, all the materials have arrived, your people are behaving exceptionally well and your boss hasn’t unexpectedly called you into his office – yet. Then as you let your mind and eyes wander, unintentionally it fell on your direct supervisor’s cubicle. Silently you wish, “Someday, I will occupy that office or higher.” What do you need? Firstly and importantly, effective communication at work.
How Can You Achieve Sucess at Work
Nothing can stop you from achieving your desired success. It does require more than just wishing for it, though. Even if your boss quits or is moved higher putting his office up for grabs by any of his aspiring subordinates, you may still not get it unless two things happen:
You are ready for the position
It means you must be as good as, or better, than the others or even your boss. Don’t ever try to bite more than you can chew. You will just end up washed out. Many people who are getting way beyond their levels of competence all crashed.
You have made your interest known to all especially, top management
A lot of people play coy. Even if they hunger for it, they pretend not to, for fear of being taken as overly-ambitious or something else. Then they grouse if they don’t get it.
“It pays to advertise,” is a common marketing mantra proven effective before, now and forever. Use it, too, regarding your career aspirations. You should let it know that you are ready and capable of handling higher responsibilities.
How would you do it? By wearing a sash across your chest printed with the words, in bold letters, “I am promotable?” Nobody wants a clown for a manager. Do you brag and talk loud of your capabilities to your co-workers? Never even think about it. The least an office needs a loud-mouthed executive.
You do it by effective communication at work in ways even the walls in your office won’t miss. Through your words and actions, communicate effectively to all that you’ve got what it takes. Highly successful executives possess one thing in common – they have and exercise effective communication at work.
Effective Communication at Work: 5 Easy Ways
Successful professionals maintain effective communication at work. How they do it has been the subject of several studies. But they all boil down to:
Talk the talk and walk the walk.
It means consistency. They do what they preach and they know what they teach. They don’t leave much room for ambiguities in their communications and actions which could leave confusion among their subordinates, if not chaos. They protect their credibility like a treasure.
Ability to break down complex things into simpler terms.
In any given day, you may be deluged with information from above, sides, down and outside, e.g., customers and suppliers, making it a real challenge to bounce them back in more simple and understandable terms.
Develop the skill in distilling and translating complex thoughts and strategies into simple, easily understood terms that subordinates, colleagues, and outsiders can understand and act on to attain effective communication at work.
You can do it by doing it fully absorbing and comprehending the key elements of an issue, removing the chaff from the grain so to speak, and present them as they are – free of jargon and business language.
Get real in your communication. A lot of people struggle in communicating effectively because they are torn between what they think is appropriate language and what they believe people want to hear. In the process, their message becomes sanitized or watered down making it ambiguous, less than truthful or factual.
To communicate effectively, say it in its simplest terms and direct to the point. People generally appreciate honesty and candor.
Two cardinal rules:
– Managers’ offices must always be open;
– They must set a certain time of the day to go to the line, even if they don’t belong to operations.
These rules work well. The managers become, more or less, appreciative of the things going on in the line and the line people get to know and talk to them every now and then.
Definitely, emails and memos have their uses but they don’t supplant face-to-to face conversation with the people whose cooperation and goodwill you need if you want success in your career.
Person to person contact is effective communication at work at its best. There is no time delay, no line loss, there is immediate feedback and the non-verbal side of it is very apparent.
Stop, look, listen.
It may sound zany, but an absolute necessity if you intend to communicate effectively.
If it is worth saying, it is worth saying well. Don’t communicate while “on the fly,” and never when you are preoccupied with other things.
Focus well on what you say and hear. When you are speaking from a position of authority, people often clam up and express themselves through their body language. Be sensitive to these non-verbal cues.
Ask questions and clarify things until all areas for potential disagreements and misunderstandings are ironed out.
“Communication is a skill that you can learn. It’s like riding a bicycle or typing. If you’re willing to work at it, you can rapidly improve the quality of every part of your life.” Brian Tracy.
Effective Communication at Work | 5 Easy Ways for Success
Nothing can stop you from achieving desired success if you maintain effective communication at work. Here are 5 easy ways you must try!
AHS Shohel Ahmed is a professional writer and researcher with more than 10 years of experience. With a unique insight of SEO trends, he is an Expert Author in Ezinearticles and a Top-rated professional at Upwork. He has also been awarded for creative writing.